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Positions available:

  • Treasurer - commencing August 1, 2026 - more information below . . .

 

Description

  • The CFMTA is seeking a person for the Position of Treasurer, commencing August 1st, 2026.
  • This position is responsible for overseeing the financial operations, policies, and investments of the Federation in the capacity of Treasurer, as stipulated in the Policies and Procedures Manual 2025-2026 on the CFMTA website.

What to Expect

  • The Treasurer shall be a non-voting Officer of the CFMTA, to be selected and directed by the Board of Directors.
  • Hours are flexible, and will average 40 hours a month, but will vary from month to month, depending on the timing of programs, events and activities of the Association
  • Agree to a Police Criminal Records check before assuming the position.

Salary Expectations

  • There will be a paid transition period from May 1 to August 1 2026.
  • A paid monthly salary will start on August 1st, 2026, to be contracted at the rate of $14,000.00 per annum.

Skills and Qualifications

  • Successful candidates will have experience maintaining accounting records using QuickBooks Online, producing financial statements, using Excel, and purchasing GIC’s.
  • Have strong written and verbal communication skills, as well as interpersonal and organisational skills.
  • Have good internet technology and computer skills, keeping current on emerging accounting technologies.
  • Previous experience of working/engagement with any non-profit organization or any Community group will be an asset.
  • Preference will be given to someone with a musical background.

Applicants should send a cover letter, resume, and three letters of recommendation to president@cfmta.org

Review of applications will begin in mid-March 2026 and continue until the position is filled.

CFMTA Treasurer’s Policies and Procedures

Summary

The Treasurer shall be a non-voting Officer and financially compensated staff person who is responsible for overseeing the financial operations, policies, and investments of the Federation.

Terms of Employment

The Treasurer shall:

  1. Be a non-voting Officer of the Canadian Federation of Music Teachers’ Associations who is ratified and directed by the Board of Directors;
  2. Be contracted for renewable two-year terms with remuneration determined by the Officers and Finance Committee and approved by the Board of Directors;
  3. Attend all Officers’ Meetings, Board of Director Meetings, the Annual General Meeting and any Special Meetings called by the President;
  4. Be reimbursed for costs incurred (travel, accommodation and meals) to attend the above-mentioned meetings as well as for supplies necessary to maintain the CFMTA/FCAPM office;
  5. Be a member of the Finance Committee;
  6. Keep a log of duties performed and hours spent on behalf of the CFMTA;
  7. Provide their own telephone with voicemail, a personal computer with internet connection, and a printer for conducting the business of the CFMTA;
  8. Purchase and provide receipts for office supplies used in the execution of their duties.

Duties and Responsibilities   

The Treasurer shall:

  1. be the Trustee of the Federation funds and securities and deposit all moneys and other valuable effects in the name and to the credit of the Federation.
  2. Pay all accounts for which approved invoices or eligible expense claims with receipts have been submitted with cheques drawn on the bank account of the Federation countersigned by the President or First Vice President.
  3. Keep a record of all financial transactions of the Federation which includes:
    • a) maintaining a complete set of accounting records using computer accounting software in accordance with accepted accounting principles;
    • b) performing a monthly bank, PayPal and VISA reconciliation, and distributing the account statements with reconciliations to the Finance Committee within 45 days following the statement date;
    • c) producing a quarterly financial statement which includes the budget for the fiscal year, revenue and expenditures to date, and a Statement of Fund Balances. All quarterly financial statements shall be sent to the President, Past President, Vice Presidents and members of the Finance Committee. Upon approval by the Finance Committee, the quarterly financial statements shall be sent to the Provincial/Territorial Delegates and all Committee Chairs;
    • d) presenting all records to an accounting firm which has been authorized by the Board of Directors to conduct an audit, submitting a summary of the Audited Financial Statement for publication in Canadian Music Teacher magazine, and submitting the complete Audited Financial Statement for uploading to the CFMTA website;
    • e) being responsible for submissions to the Canada Revenue Agency (CRA), including:
      • i)payments or requests for rebates of GST and provincial PST
      • ii)Registered Charity Information returns
      • iii) a listing of Charitable Tax Receipts issued by CFMTA
      • iv)information about funds held in trust
      • f) reviewing communications from the Officers, especially ensuring financial accuracy;
      • g) monitoring CFMTA accounts via QuickBooks monthly subscription.
  4. purchase GICs for each of the Funds in consultation with the Finance Committee.
  5. Provide the Finance Committee with financial information upon request.
  6. Be responsible for the financial aspects of all CFMTA operations and programming, including but not limited to:
    • a) receiving all fees, payments, and other revenue, recording the income to the appropriate fund, and issuing receipts as necessary;
    • b) issuing Charitable Tax Receipts to Donors donating over $25.00 to any CFMTA fund. Receipts for in-kind donations need documentation as required by CRA.
    • c) paying expenses and prizes upon receipt of appropriate and complete documentation and approval by an authorized third party;
    • d) billing Provincial/Territorial Associations for their portion of expenses which the CFMTA has paid on their behalf;
    • e) supporting the work of Committee Chairs by providing financial information related to their portfolio;
    • f) gathering information and issuing T4A’s in accordance with CRA.
    • g) informing the Chair of a committee that a donation has been earmarked for their program as soon as the donation is received.
  7. Prepare annual budget documents in consultation with the Finance Committee. This may include requesting budget estimates from the Chairs and providing Chairs with past financial information to determine their budgetary requirements.
  8. Administer funds held by CFMTA for third parties. This includes:
    • a) issuing Charitable Tax Receipts for donations to such funds;
    • b) forwarding donations given in trust to the recipient as per instructions by the donor or fund administrator;
    • c) liaising with the fund administrators and providing financial information upon request;
    • d) facilitating the process of making donations through CFMTA or through a service such as Canada Helps;
    • e) investing the funds in GIC’s